Irvington Elementary

 

 

S.B.D.M.

Policy

Manual

 

 

 

Adopted February 20, 2001

Revised October, 2013

 

 

 

 

Irvington Elementary

 

 

 

 

S.B.D.M.

Policy

Manual

 

 

 

 

 

Adopted February 20, 2001

Revised June, 2012

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

  • I. BY-LAWS - Council Operational Policies Page #

Mission Statement                                      B1.01                             1

                        Membership                                               B1.02

                             1.  Selection                                                                    2

                             2.  Council Training                                             3

                             3.  Terms of Office                                                         3

                   Council Vacancy                               B1.03                             4

                   Removal of Members                        B1.04                             5

                   Standards of Conduct                       B1.05                             6,7

                   Council Officers Policy                     B1.06                             8

                   Policy Procedures                             B1.07                             9,10

                   Agenda Preparation                          B1.08                             11

                   Council Meetings                              B1.09                             12

Council Communications

and Articulation                                B1.10                             13

                   Decision Making Policy                    B1.11                             14

                   Public Records Policy                       B1.12                             15,16

                   Committee Policy                              B1.13                             17,18

 

•II.               FUNCTIONS - School Operational Policies

 School Operations                                     S1.01                    22

 Personnel Selection                          S1.02                    23

 Principal Selection                           S1.03                    24

 Budget Preparation                          S1.04                    25

Daily Assignments                                     S1.05                    26

Grading Scale                                    S1.06                    27

Grading Scale for Portfolio

And Open Response Questions                  S1.07                    28

Placement of Home-schooled

Students                                            S1.09                    29

Curriculum                                        S1.10                    30

Evaluation/Assessment                     S1.11                    31

 

 

 

 

                   Staff Assignment                              S1.12                    32

                    Student Assignment                          S1.13                    33

                   School Schedule                                S1.14                             34

                   School Space Use                             S1.15                    35

                   Instructional Practices                       S1.16                    36

                   Discipline/Classroom Management   S1.17                    37

                   Extracurricular Programs                           S1.18                    38

                   Alignment with State Standards,

                   Technology Utilization, and Program

                   Appraisal                                          S1.19                    39

                   Uniformity Policy                             S1.20                    40

                   Volunteer Policy                               S1.21                    41

                   Curriculum Monitoring Policy          S1.22                    42

                   Homework Policy                             S1.24                    43

                   Professional Role in Education                   S1.25                    44

                   Writing Policy                                   S1.26                    45-47

                   Exit Criteria Policy                           S1.27                    48-55
                   Parent Involvement Policy                S1.28                    56-57

                   Emergency Plan Policy                     S1.29                    58-59

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Irvington Elementary

 

 

 

 

S.B.D.M  BY-LAWS

Council Operational

Policies

 

 

 

 

Revised May 13, 2008

Adopted February 20, 2001

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mission Statement

 

 

Cooperation + Active Learning + Teamwork = Success!

 

                                                                                                                                                                                                                                          Rev/Adopted 3-18-03

 

Our goals as a school are:

 

  • 1. To provide a safe, inviting environment for students to learn.
  • 2. To improve students' attitudes toward learning.
  • 3. To promote school/parent/community relations.
  • 4. To promote and prepare students to be competitive in education.
  • 5. To promote lifelong learning.

 

 

VISION STATEMENT

 

"Working Together Toward Success for All"

 

 

 

 

 

 

Breckinridge County                                                                                               Irvington Elementary School

                                                                                                                                    B1.01

 

1

 

 

MEMBERSHIP

 

Section 1         Selection Process

 

            Composition of the Council

The school council at Irvington Elementary School shall consist of a three to two (3:2) ratio (teachers:parents) and the principal.

 

            Eligibility

All certified employees assigned to the school as full or part-time are eligible to serve on the council.  Parents who have a child enrolled in the school during the year, who are not employees of the district, and who do not have a relative working in the school district, are eligible to serve on the council.

 

            Teacher Selection Process

 

Teachers are responsible for conducting the nomination and election of teacher council representatives.

 

 

Parent Selection Process

           

Parent Teacher Organization (PTO) is responsible for conducting the elections for parent council representatives. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.02

 

Section 2         Council Training

 

            Training shall be provided to council members.

 

  • Council members are responsible for choosing and completing annual required training.

 

 

 

Section 3         Terms of Office

 

In compliance with K.R.S. 160.345 (2)(a),

  • Teacher representatives shall be elected for one (1) year terms.
  • Parent representatives shall be elected for one (1) year terms.
  • The principal will be a permanent member of the council.
  • Teacher and parent representatives are eligible for re-election.
  • Terms shall begin on July 1 and end on June 30 of the following year.
  • Annual elections shall be held, according to policy in Section I, on a date set by the council in the preceding April.

 

 

Adopted 2-20-01

Revised April 1, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.02 (cont.)

 

 

COUNCIL VACANCY POLICY

 

  1. A vacancy may be created by one of the following conditions:
    1. A teacher is no longer assigned to that school.
    2. A parent no longer has a child enrolled in the school.
    3. A member of the Council has submitted a resignation.
    4. A member has missed 3 meetings without approval of the Council.

 

 

  1. The procedure to fill a vacancy shall include the following:
    1. The vacancy is declared by the chairperson.
    2. A special election will be held within thirty (30) days of the declaration.
    3. The special election will follow the guidelines set forth in these by laws for the election of Council members.

 

  1. Leave of absence shall not be granted for council members.

 

 

 

 

 

 

 

 

 

 

Revised April 1, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.03

 

REMOVAL OF MEMBERS

 

A member who neglects to perform their duties or has violated any of the standards of conduct and who does not submit a written resignation from the council shall be subject to removal using the following procedures:

 

  • 1. Motion. A motion to remove the member shall be made by a member of the council, stating the actions that justify removal and identifying the standards of conduct violated by those actions.

 

  • 2. Second. If the motion is seconded, the member whose removal has been moved shall be given a chance to explain why removal is not justified. If the motion is not seconded, no further action shall be taken on the motion.

 

  • 3. Defense. The member whose removal has been moved shall be permitted to present any type of defense he or she desires. Other persons wishing to address the issue may also speak, but the person whose removal is being considered will be allowed to speak last.

 

  • 4. Decision. The Chairperson will initiate the procedures as specified in K.R.S. 160.347.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.04

 

Standards of Conduct for the

Irvington Elementary School

School Based Decision Making Council Members

 

Standards for Members

 

  1. Attendance.  Members of the council shall attend all council meetings in their entirety unless the absence is excused.  Absences may be excused by consensus of the council for good cause and shall be recorded in the minutes.

 

  1. Conflict of Interest.   No member shall enter into any business dealing that creates a conflict of interest under K.R.S. Chapter 45A, and any member who discovers the existence of such a conflict of interest shall resign.

K.R.S. 45A.455 Conflict of interest; gratuities and kickbacks; use of confidential information

  • (1) It shall be a breach of ethical standards for any employees with procurement authority to participate directly in any proceeding of application; request for ruling or other determination; claim or controversy; or other particular matter pertaining to any contract, or subcontract, and any solicitation or proposal therefore, in which to his knowledge:

(a)He, or any member of his immediate family has a financial interest therein; or

(b)A business or organization in which he or any member of his immediate family has a    financial interest as a officer, director, trustee, partner, or employee, is a party; or

(c)Any other person, business, or organization with whom he or any member of his immediate family is negotiating or has an arrangement concerning prospective employment is a party.  Direct or indirect participation shall include but not be limited to involvement through decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory capacity.

 

  • (2) It shall be a breach of ethical standards for any person to offer, give, or agree to any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment, in connection with any decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or purchase standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling or other determination, claim or controversy, or other particular matter, pertaining to any contract or subcontract and any solicitation or proposal therefore.

 

 

 

 

 

 

 

 

 

 

 

 

 

6

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.05

 

  • (3) It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

 

  • (4) The prohibition against conflicts of interest and gratuities and kickbacks shall be conspicuous set forth in every local public agency written contract and solicitation therefore.

 

  • (5) It shall be a breach of ethical standards for any public employee or former employee knowingly to use confidential information for his actual or anticipated personal gain, or the actual or anticipated personal gain of any other person.

 

HISTORY: 1980 c 250,    16, eff. 4-9-90

    1978 c 110,     92

   Penalty:  45.990 (5) to (7)

 

 

  • 3. Teacher Departure. A teacher member who ceases to be assigned to the school before his/her term is completed shall resign.

 

  • 4. Student Departure. A parent member whose child ceases to attend the school before his or her term is completed shall resign.

 

  • 5. Improper Meeting. No combination of 4 members of the council shall meet to discuss council business without following the procedures for scheduling a meeting of the full council.

 

  • 6. Criminal Conduct. Any member of the council who is convicted of a misdemeanor or a felony during his or her term of office shall resign.

 

  • 7. Professional Development. Council members choose and complete SBDM training. New council members shall receive training prior to becoming an official member of the School-Based Decision Making Council. Members re-elected to the council will receive updated training as required by law.

 

Members of the Irvington Elementary School Council, while representing teachers, parents, and school administrators, have the educational welfare of the students served by the school as its highest priority.  We acknowledge that the school belongs to the public it serves and that our responsibilities as a council member requires gathering and giving accurate information and making decisions that will be in the best interest of the students.  We further acknowledge that we can best meet our responsibilities when we work as a team, show respect for one another, show honesty, and demonstrate a commitment to the school and to our responsibilities.

 

 

 

 

 

 

 

 

 

7

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.05 (cont.)

 

COUNCIL OFFICERS POLICY

 

 

Section 1               Officers of the Council

 

  • (a) Chairperson
  • (b) Vice Chairperson
  • (c) Secretary

 

Section 2               Election and Appointments

 

  • (a) The Irvington Elementary School Principal shall serve as the chairperson of the council.
  • (b) The Vice Chairperson shall be elected from within the council membership.

•(c)                 The Secretary shall be appointed by the council.

 

Section 3               Duties and Functions

 

  • (a) The Principal shall be the Chairperson. The Chairperson will work with the council, directing the affairs of the council including monitoring committee progress. The Chairperson shall have the agenda prepared for all meetings and will see that the agenda is available at least (3) working days before each meeting. The Chairperson shall be responsible for [1.] keeping full and accurate accounts of the proceedings and transactions of all meetings of the council; [2.] providing copies of the minutes to the council within three (3) days of the next meeting; [3.] preparing any official correspondence that may be requested; [4.] maintaining a "Council File" containing copies of all minutes, council plans and progress reports, any council related information from the district or state, and a current copy of the bylaws; [5.] annually providing a copy of the bylaws to all council members by the third meeting of the year; and [6.] providing the superintendent and board with necessary copies of all council records.
  • (b) When a principal resigns or must be absent for a long period of time, leaving the school council without a chairperson, the Vice-Chairperson will preside. The Vice-Chairperson will maintain a listing of membership with phone numbers, addresses, keep attendance and assist the Chairperson as needed.
  • (c) The Secretary will must be willing to attend all meetings and perform all duties of the office. The secretary shall keep minutes of each council meeting. The minutes shall state accurately each council decision taken. The secretary shall be compensated at a rate of $25.00 per meeting.

 

 

 

 

 

 

 

 

 

 

 

 

Revised April 1, 2009

8

 

 

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.06

 

 

 

POLICY PROCEDURES

 

All policies and decisions of the Council will relate to the improvement of the instructional program or the furtherance of the school mission and goals consistent with the school philosophy. 

 

A.  Development Procedures

 

                The following procedures shall be used to facilitate the development, reviewing and amending of

                Policies as follows:

 

  • 1. Identify needs and determine basic issues confronting the council and school.
  • 2. Collect appropriate data and information pertinent to the issues.
  • 3. Develop a first draft of a proposed policy, complete first reading, and send a copy to board for review.
  • 4. Edit, rewrite, develop final draft, and schedule second reading.
  • 5. Adopt policy by consensus at next scheduled meeting.
  • 6. Disseminate and/or make available the adopted policy to all concerned parties.
  • 7. Implement the policy in a timely manner.
  • 8. All council policies will be evaluated annually or as needed.

 

The official policy manual shall be retained in the principal's office and shall be organized by policy number using headings as specified in the table of contents.  Each council member shall maintain an updated policy manual and updated bylaws and policies shall be maintained on the school website.

 

  • B. Amendment Procedures

 

  • 1. Procedure. A proposed amendment to these bylaws must first be presented to the Council who will, if necessary, refer the proposal to the appropriate committee for consideration.

 

  • 2. Waiting Period. No amendment shall be approved at the same meeting at which it is first introduced. A discussion of the proposed amendment shall be held at the following Council meeting. Any amendment or revision is to be forwarded to district Assistant Superintendent for review after the first reading. When consensus is achieved, the amendment in its final form shall be adopted.

 

  • 3. Failure to achieve Consensus. When the third suggestion of consensus fails on the issue of amendment to the bylaws, the chair shall direct that the issue be remanded to committee and presented in revised form at a future Council meeting, to be determined by the Council-at-large.

 

 

9

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.07

 

  • C. Appeals Process

 

  • 1. File a written request, which includes information about the grievance issue, to the Principal for an opportunity to be heard.
  • 2. The council will schedule a hearing within thirty (30) working days from the date the request is received. The person appealing shall be informed of the hearing by registered letter.
  • 3. The person appealing may be represented by legal counsel and may call witnesses as long as the testimony is germane to the issue. The council may also be represented by legal counsel and may also call witnesses.
  • 4. The counsel shall consider the merits of the complaint, make a decision, and respond in writing to the complaint.
  • 5. A copy of the reply and grievance shall be provided to the Superintendent.

 

 

Adopted 8-21-01

                                                                   Revised April 1, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.07 (cont.)

 

 

AGENDA PREPARATION POLICY

 

•1.      Preliminary Agenda

  • Anyone may submit items in writing to the chairperson.

 

  • The Chairperson shall maintain a file of those items.

 

  • The Chairperson will prioritize the selected items to be placed on the agenda.

 

  • The Chairperson will prepare the preliminary agenda three (3) working days before each regular council meeting.

 

  • The agenda shall include the review of previous meeting's minutes..

 

  • The preliminary agenda shall be posted on the S.B.D.M. Bulletin Board and sent via e-mail.

 

  • Copies shall be made available to each council member.

 

  • A copy will be sent to the superintendent.

 

 

•2.      Final Agenda

 

  • Setting the final agenda shall be the first order of business at each meeting

 

  • Non-council members must obtain prior permission to address the council, and their topic of concern must be germane to the authority of the council.

 

  • Non-council members' time to speak is limited to 5 minutes.

 

  • At special meetings, only the items listed in the notice of the meeting may be discussed.

 

  • For regular meetings, members will provide suggestions for the upcoming agenda at the end of each meeting.

 

11

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.08

 

COUNCIL MEETING POLICY

 

  1. At the July meeting, the Irvington Elementary School Base Decision Making Council shall designate a day, time, and location within the school for the regular monthly meetings.
  2. The council will comply with the Open Meetings Law (K.R.S. 61.805 - 61.850).
  3. The council will operate under Robert's Rule of Order with flexibility.
  4. A special meeting shall be called by the chairperson or by written request of a majority of the membership of the council in accordance with the open meetings law. (K.R.S. -61.810).
  5. Emergency Meetings - An emergency meeting shall be called according to (K.R.S. - 61.825, K.R.S. - 160.270 (1)).
  6. Executive Session - The Irvington Elementary School-Based Decision Making Council reserves the right to go into closed (executive) session to discuss discretionary or confidential matters as provided by K.R.S. 61.810.
  7. Addressing the Council - Persons not on the agenda who wish to address the Council must have Council permission to do so.  Initial presentations before the Council will be limited to five minutes unless prior arrangements have been made for more time.  The council may invite persons present in the audience to speak on issues under consideration and a five (5) minute discussion period will be provided for visitor input before any decisions are made by the council.

 

 

Adopted 8-21-01

                                                                                                Revised April 1, 2009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.09

 

 

COUNCIL COMMUNICATIONS AND ARTICULATION POLICY

 

 

There shall be open communication among Council members, the superintendent, board members and the community.  Suggestions or concerns may be voiced to Council members, called in to the school, or sent to the Council in writing.  Suggestions will be reviewed prior to the council meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.10

 

 

DECISION MAKING POLICY

 

 

  1. Quorum Policy

 

  1.  
    • No council decisions can be taken unless a quorum is present.
    • A quorum exists when a majority of members including at least one parent and one teacher is present.

 

  1. Decision Making Process

 

  • A five (5) minute discussion period will be provided for visitor input before any council decisions are made. The council shall operate by the consensus procedure. After discussion of each issue the chair or any member of the council may suggest the presence of consensus. The person making the suggestion shall explain in one or more sentences what they think the consensus is. The chair shall then ask whether any member has any significant disagreement with that statement. If no one disagrees, the decision shall be deemed made and a motion shall be made and seconded to accept the action by consensus. After concerns have been expressed and if consensus cannot be reached, any member may call for a majority vote or continuation of the issue to the next council meeting. Decisions by majority rule shall require a simple majority of the members present.

 

 

 

 

 

Adopted 8-21-01

 

 

 

 

 

 

 

 

 

 

 

 

14

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.11

 

Public Records Policy for

S.B.D.M. Council and S.B.D.M. Committees

 

•A.    Record Keeping Procedure

  1.  
    1. A Council Secretary shall be appointed.
    2. The secretary's duties shall include the following:
  • a. taking minutes at all meetings
  • b. transcribing the minutes
  1.  
    1. Official Council/Committee documents shall be maintained in the school office.
    2. A summarized copy of the minutes from the previous meeting will be posted on the S.B.D.M. Bulletin Board.
    3. A rough draft copy of the minutes will not be provided to the public.
    4. The records custodian (school secretary) shall provide access of council documents to the public.
    5. The records custodian (school secretary) shall maintain a signed record of those who acquire access to official council documents.

 

•B.     Inspection Procedure

  • 1. Anyone may make a request to inspect public records. Requests to inspect council/committee documents shall be made to the records custodian and must be specific as to what records are to be inspected.

Records Custodian:    S.B.D.M. Chairperson

                                    611 S. First Street

                                    Irvington, Kentucky 40146

                                    (270) 756-3050

 

  1.  
    1. The records custodian will determine within three (3) working days whether to comply with the request.  The inspection must occur in the school office during regular office hours.

Office hours:  7:15 a.m. - 3:15 p.m. Central time

 

  1.  
    1. Request for copies of records must be made in writing to the records custodian.  A fee will be charged for copies of records.

Fee for copies: fifteen (.15) cents per page.

 

  1.  
    1. If the records are in active use or storage, or not otherwise available, the official custodian must immediately notify the applicant and designate a time and place for inspection within three (3) working days from the receipt of the application or provide the applicant with the detailed explanation of the cause for further delay.  [K.R.S. 61.872 (5)

15

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.12

 

•C.    Denial of Requests

 

  1.  
    1. Requests to inspect may be denied if the request places an unreasonable burden on the school. [K.R.S. 61.872 (6)]

 

  1.  
    1. Requests to inspect may be denied if the official custodian believes that repeated requests are intended to disrupt essential functions of the school or council. [K.R.S. 61.872]

 

  1.  
    1. Requests may be denied if the records sought are subject to an exemption under the Open Records Act [K.R.S. 61.878]

 

 

•D.    Procedures for Denial of Request to Inspect

 

  • 1. The person requesting the records must be notified in writing within three (3) working days after receipt of the request denial.

 

  1.  
    1. The notification must be issued by the official custodian and will include an explanation of the specific exception which authorizes the denial.

 

  1.  
    1. A notification denying a request to inspect records, constitutes final school council action.  The requester may proceed as allowed by statute to challenge the denial.

 

  1.  
    1. A copy of the notification denying a request to inspect records must be sent to the Attorney General.

 

  1.  
    1. The requester may ask the Attorney General to review the denial and issue a written opinion within twenty (20) working days.

 

 

Adopted 2-20-01

                                                                                                Revised April 1, 2009

                                                                                                           

 

 

 

 

 

 

 

 

16

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.12 (cont.)

 

 

Committee Policy By-Laws

 

School-Based Decision Making Council committees of Irvington Elementary School shall include a minimum of four faculty and/or staff members and a minimum of one parent member. Each teacher shall select at least one committee to participate in.  Each committee will elect a chairperson from its members.  Faculty and/or staff members shall chair only one committee.  A parent may serve as a voting member on only one committee but may serve as an ex-officio member on any number of committees.  Committees shall accept challenges, tasks, charges from the council, then investigate, analyze and develop a faculty/parent consensus on recommendations to be made for council adoption.  Each committee shall publish agendas, keep minutes of each meeting, and report to the council as directed by the council.

 

 

The Irvington Elementary SBDM committees shall be the following: 

 

 

  • 1. Academic Performance

The Academic Performance committee will be responsible for suggesting policy, reporting and making recommendations to the Council concerning all data generated by students and instructional methods utilized in the classroom, research based curriculums, changes and revisions in the curriculum (what is taught) and collecting, analyzing, and organizing data for reporting on progress or needed changes to the Academic Performance component(s) of the Irvington School Improvement Plan.

 

  • 2. Professional Development

The Professional Development committee will be responsible for suggesting policy, reporting and making recommendations to the Council concerning the selection, implementation, and evaluation of the school's professional development plan.  Chairperson must sign off on all PD.

 

  • 3. Efficiency

The Efficiency committee will be responsible for suggesting policy, reporting and making recommendations to the council concerning management/leadership and development and monitoring of the Efficiency component(s) in the Irvington School Improvement Plan.

 

 

 

 

17

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                B1.13

 

 

  • 4. Learning Environment

The Learning Environment committee will be responsible for suggesting policy, reporting and making recommendations to the council concerning implementation of programs, which will reduce barriers to learning and benefit ALL students through active community involvement and development and monitoring of the Learning Environment component(s) in the Irvington School Improvement Plan.

 

 

  • 5. Ad Hoc Committee

The Council may establish ad hoc committees for special tasks.  Ad hoc committees shall be terminated by the Council when the assigned task is completed and may be terminated at any time the Council determines that there is no further need for them.   They may be comprised of faculty, staff, and parents.

 

 

                                                                                                Revised 4/20/2010

                                                       Adopted 5/20/03

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

 

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                B1.13 (cont.)

 

 

Irvington Elementary

 

 

S.B.D.M. Council

 

 

School

Operational

Policies

 

 

 

Revised May 13, 2008

Adopted February 20, 2001

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.01

 

 

School Operations

 

The Irvington Elementary School Principal will consult with the School Committees, review relevant data and develop a School Operation Plan.  The Principal will submit the annual School Operation Plan to the Council in April for review and approval.  This operation plan will address the following:

 

  • Ø Personnel needs
  • Ø Selection of instructional materials
  • Ø Student support services
  • Ø State and District curriculum alignment and realignment
  • Ø Staff assignments
  • Ø Scheduling of staff, students, school day, and assignment of space
  • Ø Instructional practices
  • Ø Technology
  • Ø Disciplinary procedures
  • Ø Extracurricular activities
  • Ø Program evaluation
  • Ø Student achievement requirements

 

 

 

Adopted 2-20-01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.02

 

 

Personnel Selection

 

When a classified or certified vacancy occurs, the Irvington Elementary Principal will consult with the Superintendent.  In a regular or special-called council meeting, the Principal shall provide notification of any vacancy in classified or certified personnel positions.  At that time, the council will establish criteria and the hiring process for the vacancy.  The process may include setting another meeting date for the review of written applications and references.  The Principal will then request applications from the Superintendent's office.  After reviewing the applications and references, the council may recommend a list of applicants to be interviewed by the Principal.  The Principal will be responsible for contacting the applicants, scheduling the interviews, and completing the interview process, which should be done in a timely manner.  In a regular or special-called council meeting, the Principal shall present a summary of each interview conducted and recommend the candidate to be hired.  After consultation with the council in a regular or special-called meeting, the Principal will select personnel (certified and classified) to fill the vacancy, and those decisions are binding on the Superintendent.  K.R.S. 160.345 (2) (h)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.03

 

 

PRINCIPAL SELECTION POLICY

PREPARATION

When the council learns that the school needs to hire a principal, it will:

1. Select a trainer of its choice to deliver training in recruitment and interviewing techniques. The council vice-chair (or designee) will arrange for this training on a date agreed upon by the council and call a special meeting of the council for this purpose with "Principal Selection Training" as the agenda.

2. Distribute copies of this policy to all members before the scheduled training and send a copy to the trainer who will be providing the selection training.

The superintendent (or designee) will chair the council during the principal selection process.

SELECTION PROCESS

The council including the superintendent will:

1. Design and carry out processes to get stakeholder input on what traits will make the best leader for this school. Stakeholder input will involve but not be limited to faculty and staff, parents and students (where appropriate).

2. Call a special meeting of the council and meet in open session to:

a. Discuss with the superintendent any qualifications required by the board, the process and the timeline for receiving applications, and other steps in the hiring process.

b. Develop a set of criteria for a strong candidate using the stakeholder input plus council members' ideas. The council will aim for a list of about 10 criteria. These criteria will not discriminate based on race, ethnicity, gender, marriage or family status, religion, political affiliation, disability or age.

c. Use the criteria the members have developed to write standard interview questions that fit those criteria and which will be asked of all candidates in in-person interviews.

d. Decide on other methods to use to gather information about the candidates. The methods may include (but not be limited to) some or all of the following: applications and résumés, references, applicant portfolios, open forums and written responses to hypothetical work-related challenges.

 

Page 1 of 2     

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.03

 

3. Call a special meeting of the council and meet in closed session to:

a. Review all applications and written references and select applicants to interview.

b. Determine if information in the written applications and résumés points to any specialized questions that should be asked of a particular applicant and develop those questions if necessary.

4. Schedule interviews with each applicant who has been selected to be interviewed.

5. Conduct each interview in a special-called meeting in closed session during which:

a. All the standardized questions will be asked in the same order for every candidate.

b. Any specialized or follow-up questions will be asked after the standardized questions.

c. A discussion will be held immediately following each interview about how well the applicant meets the criteria.

6. Hold closed session discussion of the merits of all applicants and vote. The principal shall be elected on a majority vote of membership of the council.

 

 

Page 2 of 2                                                                                                      Adopted:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.04

 

 

BUDGET

 

A budget will be prepared annually.  After consulting with the school committees and reviewing the Consolidated Action Plan the Principal will prepare and submit a budget to the Council for review and approval during the March meeting.  This budget will then be submitted to the Breckinridge County Board of Education for review and approval during the April board meeting for the following school term.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.05

 

Daily Assignment Policy

Purpose

 

Student achievement increases when students actively participate in the completion of meaningful assignments and activities to the curriculum.   These may include but not be limited to the following:

  • Ø practice assignments to review and reinforce classroom learning
  • Ø preparation, such as reading, for the next class meeting
  • Ø extension or creative assignments which extend skills to new situations or require the integration of several skill areas

Any work not completed during class time will become homework which should be completed during non-instructional hours within the time frame provided by the teacher.

 

Guidelines

 

All tasks assigned by teachers to students must be:

  • Ø appropriate for the subject and grade level
  • Ø a positive reinforcement of class instruction
  • Ø presented with clear, concise directions and expectations for completion
  • Ø evaluated by teacher and returned to the student in a timely manner with instructions for how to make improvement if not satisfactory

Teachers shall:

  • Ø have an average of two (2) grades/week and no less than eighteen (18) grades in a nine week grading period (a minimum of four (4) open response questions are required each grading period from Lang. Arts, Math, Soc. Studies, and Science)
  • Ø define rubrics for open response questions and provide thorough follow-up and instruction for improvement
  • Ø decide the degree to which assignments affect the determination of a student's grade
  • Ø develop a class syllabus which describes procedures to be followed when completing class assignments
  • Ø refer students to ESS for additional help in improving academic standing

 

Students shall:

  • Ø be responsible for the completion of all class assignments
  • Ø be responsible for returning assignments to the teacher in a timely manner
  • Ø request additional help from teacher when needed
  • Ø give their best effort in all academic endeavors

 

Parents shall:

  • Ø provide the necessary resources for class assignments
  • Ø encourage their son/daughter to complete assignments
  • Ø ensure that student's work is done adequately
  • Ø provide only necessary assistance

 

The principal of Irvington Elementary School shall ensure that the above policy is distributed to all teachers, parent, and students.  The principal will serve as the S.B.D.M. Council's spokesperson in responding to any questions regarding the policy.   Concerns will be presented to the Council in a regularly scheduled meeting when necessary.

 

                                                                                                                                Adopted 2-20-01

 

26

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.06

 

 

 

 

 

Grading Scale

 

The grading scale adopted by the S.B.D.M. for Irvington Elementary School shall be:

 

                        A         100 -93

                        B         92 - 84

                        C         83 - 74

                        D         73 - 66

                        F          Below 66

 

 

 

 

                                                                                    Revised 6-10

                                                                                     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

27

 

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.07

 

 

Grading Scale for

Portfolio Pieces

&

Open response questions

 

 

            Level                                                               Grade Equivalent

 

Distinguished                                                  100 or better

 

Proficient                                                        92 - 99

 

Apprentice +                                                   83 - 91

 

Apprentice -                                                    74 -82

 

Novice                                                             73 or below

 

 

 

                                                                                    Adopted 2-20-01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

28

Breckinridge County                                                                           Irvington Elementary School

                                                                                                                S1.09

 

Policy for Placement of Home-schooled Students

 

  • 1. Initial request from the parent/guardian of the student requesting enrollment

 

  • 2. Testing and evaluation date for student will be established by counselor

 

  • 3. Counselor will be responsible for the following:
  • A. Administer Woodcock-Johnson
  • B. Administer Brigance
  • C. Have student respond to a writing prompt
  • D. Secure all available samples of student's work in each subject area
  • E. Determine if student meets exit criteria of previous grade level
  • F. Establish a placement conference with parent/guardian within five (5) days

 

All testing and evaluation procedures shall be administered at school and under the direct supervision of the guidance counselor or Principal's designee.

 

The placement committee will be composed of the following personnel:

            Principal

            Guidance Counselor

            Teachers of the potential placement grade (as suggested by the parent/guardian)

 

Enrollment will not take place until the evaluation has been completed.  At that time the Placement Committee will meet with the Parent/Guardian.

 

 

                                                                                                Adopted 2-20-01

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

29

Breckinridge County                                                                           Irvington Elementary School

                                                                                                                S1.10

 

 

Curriculum and Monitoring Policy

 

 

The curriculum of Irvington Elementary School will be aligned with State and District Curriculum policies, Core Content for Assessment, and the Program of Studies.  All teachers will design lesson plans based on Core Content for Assessment, Program of Studies, Irvington Elementary School Aligned Curriculum, and referencing KERA goals.

 

  • Ø Curriculum will be aligned with entrance requirements of Breckinridge County Middle School to ensure successful transition of students
  • Ø Curriculum will be monitored and evaluated by the leadership team and S.B.D.M. Council to ensure alignment and that ALL student's needs are met
  • Ø All teachers will document in daily lesson plans evidence of collaboration to ensure integration, improve student learning, and reduce overlapping and redundancy of curriculum

 

Irvington Elementary School will monitor the instruction of curriculum.  Teachers will document the coverage of the KY Core Content and Program of Studies.  Documentation will occur in the following formats:

 

  • District Wide Curriculum Checklist - Teachers will document the content covered. Documentation is to include, but is not limited to, dating the checklist when material is the primary or secondary focus of the lesson being taught.
  • Lesson Plans - Teachers will complete weekly lesson plans and submit them upon request. Teachers' lesson plans shall demonstrate coverage of the KY Core Content.
  • Curriculum Map - At the beginning of each year, teachers will complete and display a curriculum map, which will be a guideline for instruction and coverage of the Core Content throughout the year.

 

The curriculum is to be monitored by the Principal or his or her designee and the Curriculum Specialist.  Monitoring will occur a minimum of once each nine weeks.

 

 

 

 

 

 

 

 

30

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.11

 

Evaluation/Assessment

 

 

  • Ø All teachers will document in daily lesson plans use of research based instructional strategies and multiple assessments focused on the aligned curriculum of Irvington Elementary School
  • Ø All teachers will provide copies or descriptions of research based instructional strategies and teacher designed assessments to the Leadership Team
  • Ø Leadership Team and S.B.D.M. Council will monitor student assessment data and student work samples to identify curriculum gaps
  • Ø All teachers will clearly communicate to students the rubrics and expectations for successful completion of assignments and provide appropriate feedback for improvement

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.12

 

Staff Assignment

 

By May 1 of each year, the principal shall prepare an instructional and non-instructional staff assignment plan for the following school year, and shall present the plan to the school council at the May meeting.  A follow up plan that reflects amendments to the original plan shall be prepared by the principal and submitted to the school council by August 1.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

32

Breckinridge County                                                                                           Irvington Elementary

                                S1.13

 

Student Assignment

 

The principal shall prepare a student assignment plan and present the plan to the school council for approval by June 1.  Additions or amendments to the student assignment plan shall be reported to the school council at the June meeting.  If the school council has not approved by the time school starts, the principal's plan shall be implemented as if approved by the council.

                                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

33

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                S1.14

 

School Schedule

 

The principal shall develop a proposed school schedule by May 1, and shall present this schedule at the May meeting to the council for approval.  If the school council does not approve this schedule, it will be sent back for revision and presented to the council at subsequent meetings until approved.  If the school council has not approved a schedule by the time school starts, the principal shall develop and implement a schedule.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

34

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                S1.15

 

 

School Space Use

 

By June 1, the principal shall prepare a school space use plan and present the plan to the council.  The principal shall implement the plan subsequent to the presentation to the council.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

35

Breckinridge County                                                                                           Irvington Elementary School

                                                                                                                                S1.16

 

 

Instructional Practices

 

Faculty, in collaboration with the principal, shall select the appropriate instructional practices to be utilized in their classroom, to ensure that the school's curriculum is fully implemented.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

36

 

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                S1.17

 

 

 

Discipline and Classroom Management

 

Irvington Elementary School will follow the guidelines set forth by the Breckinridge County Schools Code of Acceptable Conduct.

 

IES teachers are to develop and communicate with parents a classroom behavior plan collectively with students the first day of school, keeping in mind respect for self, others, property, and the learning process as the foundation for this plan.  This plan is to focus on positive reinforcement. 

 

In the event positive reinforcement for expected behaviors fails, parent contacts are to be made and documented on each strike given. (See student handbook for "3-strike" procedures.

 

Upon receiving the 3rd strike, student will be sent to the principal's office, and the parent will be contacted by the principal.

 

After school detention may be assigned upon receiving the sixth strike.

 

Students receiving 3 or more strikes may not be eligible to participate in extracurricular activities.  Final decision will be made at teacher/principal discretion.

 

Students are expected to maintain appropriate behavior in classrooms, hallways, bathrooms, cafeteria, gym, and playground.  Teachers will review the expectations for behavior in these areas and hold students accountable at all times.

 

                                                                                               

                                                                                                Approved 5-14-12

 

 

 

 

 

 

 

 

 

 

37

 

 

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                S1.18

 

 

Extracurricular Programs

 

By the July meeting of each year, the principal shall prepare a list of extracurricular programs to be implemented in the school, for the school council's approval.  Additional extracurricular programs to be implemented shall be presented by the principal to the council for approval prior to their implementation.

 

The chief extracurricular sponsor shall determine student participation standards, to be consistent with any criteria set by the state or national sponsor of the program, and consistent with state and federal statutes and regulations.

 

 

 

                                                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

38

Breckinridge County                                                                                           Irvington Elementary

S1.19

 

 

 

Alignment with State Standards, Technology Utilization, and Program Appraisal

 

Alignment:

The school shall organize all instructional and other activity to be aligned with standards established in state laws and regulations, and in a manner that is consistent with local school board policy.

 

Technology:

  • 1. All teachers shall utilize technology in a manner consistent with local school board policy and state laws and regulations.
  • 2. All teachers shall document in lesson plans and/or student work samples use of technology in delivering instruction and student projects.
  • 3. Intermediate teachers will document a minimum of two projects (1 each semester). P3-4 teachers will document a minimum of 1 project (second semester) with independent readers. All P1, P2 and P3, and P4 non-independent readers will document technology projects through student work samples.

 

Program Appraisal:

The school shall appraise all programs in a manner that is consistent with local school board policy.  Programs shall be appraised upon request of the school council by assigning the program appraisal to the appropriate committee for completion and recommendation to the council.

 

 

 

 

 

 

                                                                                                Revised 6/13/06

 

 

 

 

 

 

 

 

 

 

 

 

39

Breckinridge County                                                                            Irvington Elementary

                                                                                                              S1.20

UNIFORMITY POLICY

 

Students attending Irvington Elementary shall adhere to the following guidelines regarding appearance:

 

PANTS:  Pants will be uniform style, including cargo pants, solid navy blue, black, or khaki in color with elastic or button waist.  Girls may wear capri pants.
   

                Restrictions:  No spandex or knit style pants.

                                        No jeans or denim material.

                                        Tags may not show on the outside.

 No sweatpants.

 

SKIRTS, JUMPERS, SHORTS:  Skirts, jumpers, and shorts will be uniform style, solid

navy blue, black or khaki in color and must exceed fingertip length.

 

                 Restrictions:  Tags may not show on the outside.

 

SHIRTS:  Polo shirts, Peter Pan blouses (button-up with rounded collar), sweatshirts, and

turtlenecks are acceptable.  Cardigan sweaters (button-up style only) of acceptable uniform colors and vests (pullover or button-up) may be worn with an appropriate uniform style shirt underneath. All solid colored polo shirts will be acceptable.  T-Shirts displaying school logos only, may be worn.

                 Restrictions:   All shirts/sweatshirts must be solid with no outside tags.

                                       No Sleeveless which includes tank tops and strapless shirts

                                       No heelies

                                       No Hats or Head dressing

 

The following items apply to free dress days as well.

Students are to wear clothes that fit.

Hair is to be natural color and style (No Mohawks).

Coats/jackets will be placed in lockers upon entering the building.

All shoes must be closed toe.  No open back shoes.

Ear piercing is acceptable.  No other visible forms of body piercing are permitted.

Club uniforms (Boy Scouts, Girl Scouts, etc.) may be worn on meeting dates.

Students representing the school on field trips, competitions, etc. will follow the uniformity policy.

Any article of clothing, accessories, tattoos, symbols, and/or make up that are affiliated with an organized gang are prohibited.

A list of prohibited clothing and accessories is on file in the Principal's office and may be obtained at any time.  Principal shall have final say on appropriateness.

 

Consequences for failure to adhere to the uniformity policy:

1st offense              Warning sent home

2nd offense             Parent called to bring appropriate clothes

3rd offense             Detention time may be assigned

4th offense             Student may be suspended from school                                         Revised 5-14-12

40

                                   

Breckinridge County                                                                                           Irvington Elementary

                                                                                                          S1.21

 

 

Volunteer Policy

 

 

Volunteers must receive training provided by FRYSC and have a background check completed. 

 

Volunteers will be given assignments by FRYSC but may request their own child's room.

 

Volunteers will receive lunch, paid for by IES, if they serve 4 or more hours in a day.

 

There must be a need in the school and teachers will coordinate with FRYSC in meeting this need with a volunteer.

 

Volunteers should make arrangements for childcare prior to serving in the school.

 

Volunteers are expected to present themselves professionally, in dress and manner when representing the school.

 

Principal/Volunteer Coordinator will address any problems/concerns.

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                                            Adopted 12/17/02

                                                                                                            Rev: 8/17/04

 

 

 

 

 

 

 

41

 

 

 

Breckinridge County                                                                                                           Irvington Elementary

                                                                                                                                                S1.22

 

 

Curriculum Monitoring Policy

 

Irvington Elementary School will monitor the instruction of curriculum.  Teachers will document the coverage of the KY Core Content and Program of Studies.  Documentation will occur in the following formats:

 

  • District Wide Curriculum Checklist - Teachers will document the content covered. Documentation is to include, but is not limited to, dating the checklist when material is the primary or secondary focus of the lesson being taught.
  • Lesson Plans - Teachers will complete weekly lesson plans and submit them upon request. Teachers' lesson plans shall demonstrate coverage of the KY Core Content.
  • Curriculum Map - At the beginning of each year, teachers will complete and display a curriculum map, which will be a guideline for instruction and coverage of the Core Content throughout the year.

 

The curriculum is to be monitored by the Principal or his or her designee and the Curriculum Specialist.  Monitoring will occur a minimum of each nine weeks.

 

 

 

 

                                                                                                            Adopted 3/15/2005

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

42

 

Breckinridge County                                                                                                           Irvington Elementary

                                                                                                                                                S1.24

 

 

Homework Policy

 

 

  • 1. Each homeroom teacher may routinely assign homework that is rigorous, authentic, monitored, and based on Kentucky standards.
  • 2. Homework should be an extension of classroom learning.
  • 3. Homework that is assigned will be checked and returned within a week's time.

 

 

 

 

 

 

 

 

                                                                                                Approved 3-15-08

                                                                                                Revised 10-26-10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

43

 

 

Breckinridge County                                                                                                           Irvington Elementary

                                                                                                                                                S1.25

 

Professional Role in Education

 

All IES teachers shall maintain professional dress, good attendance, and a positive attitude while performing their official duties as an actively engaged team member in the presence of peers, students, or community members.

 

 

 

 

 

 

 

 

 

                                                                                                                               

 

 

 

                                                                                                                               

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

44

 

 

Breckinridge County                                                                                                           Irvington Elementary

                                                                                                                                                S1.26

 

Irvington Elementary Writing Policy

 

Genres to Include in Cumulative Writing Folder*

Other Instruction to Include

Emphasis

Lower Primary

  • Opinion Writing (Examples: book or other topic)
  • Informative Writing (Examples: letter, poster, paragraph)
  • Narrative Writing (Examples: short story, memoir, personal, diary entries)
  • Collection of reflective sentences (What have I learned this year in reading, writing, math?)

 

Writing well developed sentences:

  • Complete sentences
  • Descriptive sentences
  • Varied ways to begin

Upper Primary

  • Opinion Writing (Examples: book, letter, article, powerpoint, speech)
  • Informative Writing (Examples: letter, article, brochure, powerpoint, speech, poster)
  • Narrative Writing (Examples: short story, memoir, personal, diary entries)
  • Collection of reflections (Examples: reading response journals, end of unit reflections)

Model:

  • Literary Pieces Short stories/poems
  • Feature Articles

Well developed paragraphs:

  • topic sentence
  • supporting details
  • concluding sentences
  • using transition words

4th Grade

  • Opinion Writing (Examples: letter, article, powerpoint, speech)
  • Informative Writing (Examples: letter, article, brochure, powerpoint, speech, poster)
  • Narrative Writing (Examples: short story, memoir, personal, diary entries)
  • Collection of reflections (Examples: reading response journals, end of unit reflections)

 

Well developed paragraphs:

  • topic sentence
  • details
  • concluding sentences
  • using transition words

5th Grade

  • Opinion Writing (letter, article, powerpoint, speech)
  • Informative Writing (Examples: letter, article, brochure, powerpoint, speech, poster)
  • Narrative (Examples: short story, memoir, personal, diary entries)
  • On Demand (letter or article with time constraints)
  • Collection of reflections (Examples: reading response journals, end of unit reflections

 

Well developed paragraphs

  • topic sentence
  • supporting details
  • concluding sentences
  • using transition words

 

* These shall be published writing pieces and shall be submitted to the next grade level.  A published writing piece is defined as one in which all steps of the writing process have been utilized.

 

Monitoring & Analysis of Student Writing:

  • Principal/Curriculum Specialist use the Principal's Writing Checklist at least once per semester
  • Follow-up feedback shared with teachers
  • Student writing analyzed at least three times per year (faculty meeting, PD Day, Collaboration, etc.)
  • All student cumulative writing folders analyzed using Kentucky Writing Scoring Guide at end of the school year
  • Information from end of year analysis used to improve school wide writing program

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                                S1.26

 

Breckinridge County Schools

Elementary Cumulative Writing Folder Checklist

K-5th Grade

Writing Pieces

Teacher's Initials

Lower Primary

One Opinion Piece (Examples: Book or Other Topic)

One Informative Piece (Examples: Letter, Poster, Paragraph)

One Narrative Piece (Examples: Short Story, Memoir, Personal, Diary entries)

Collection of reflective sentence(s)

 

 

 

 


 

Upper Primary

One Opinion Piece (Book, Letter, Article, PowerPoint, Speech)

One Informative Piece (Examples: Letter, Article, Brochure, PowerPoint, Speech, Poster)

One Narrative Piece (Examples: Short Story, Memoir, Personal, Diary entries)

Collection of reflections (Examples: Reading Response Journal, End of Unit Reflections)

 

 

 

 


 

4th Grade

One Opinion Piece (Examples: Letter, Article, PowerPoint, Speech)

One Informative Piece (Examples: Letter, Article, Brochure, PowerPoint, Speech, Poster)

One Narrative Piece (Examples: Short Story, Memoir, Personal, Diary entries)

Collection of reflections (Examples: Reading Response Journal, End of Unit Reflections)

 

 


 

5th Grade

One letter (published piece)

One article (published piece)

One On Demand (choice of letter or article w/ time constraints)

One personal or literary piece (revised from 4th grade)

Collection of reflections (Examples: Reading Response Journal, End of Unit Reflections)

 

 

 

 

 

 

                                                                   Adopted:

 

 

 

 

Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                                S1.27

 

 

Exit Criteria Policy

Policy Statement

At each grade level, there are many language arts and math skills students will learn. In order to move successfully to the next grade level, students must master certain skills called exit criteria. The skills listed below are the minimum required to move to the next grade level.

 

 

KINDERGARTEN

  • Ø Read and comprehend at the .75 reading level as measured by classroom assessment tools ( e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.) and/or MAP test.
  • Ø Math level of .75 as measured by SM, MAP, and/or classroom assessment tools.
  • Ø Mastery of the language arts and math skills listed below:

 

 

Language Arts Skills

  • Prints first and last name
  • Recognizes and names upper and lowercase letters
  • Knows most consonant sounds
  • Reads at least 25 common high-frequency words from K-1 District Sight Word List
  • Directionality (Follows words from left to right, top to bottom)
  • Copies written text from a model
  • Orally asks questions and expresses ideas clearly

Math Skills

  • Counts to 50
  • Writes numbers 0-20
  • Counts at least 10 objects 
  • Adds and subtracts within 5, using manipulatives as needed
  • Knows basic shapes (circle, square, triangle, rectangle)

 

 

 

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FIRST GRADE EXIT CRITERIA

  • Ø Read and comprehend at a 1.5 reading level as measured by MAP and/or classroom assessment tools (e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.).
  • Ø Math level of 1.5 as measured by SM, MAP and/or classroom assessment tools
  • Ø Mastery of the skills listed below

 

Language Arts Skills

  • Prints full name
  • Identifies/prints capital letters
  • Identifies/prints lowercase letters
  • Knows letter sounds (Including long and short vowels)
  • Knows 90% of 1st grade district sight word list
  • Sounds out words (decodes)
  • Orally asks and answers questions in complete sentences
  • Writes complete sentences (Capitalization and Punctuation)
  • Complete minimum of 2 writing pieces (Opinion, Informative, Narrative)

 

Math Skills

  • Identifies and writes numbers to 100
  • Counts to 100
  • Skip counts by 5's, and 10's
  • Identifies hundreds, tens, and ones places in a number
  • Knows the meaning of common symbols              (+, -, =, <, >)
  • Adds and subtracts facts within 10
  • Identifies/knows value of coins (penny, nickel, dime, quarter)
  • Tells, writes, and demonstrates time to hour and half hour

 

 

 

 

 

 

 

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SECOND GRADE EXIT CRITERIA

Language Arts

  • Read and comprehend at 2.0 reading level as measured by MAP and/or classroom assessment tools (e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.)
  • Complete a minimum of two published writing pieces (opinion, informative, narrative)
  • Orally asks and answers questions about 2nd grade topics.

 

Math

 

  • Math level of 2.0 as measured by SM, MAP, and/or classroom assessment tools.
  • Reads and writes whole numbers 0-1000
  • Identifies odd or even numbers
  • Recognizes ones, tens, and hundreds place in a 3 digit number
  • Skip counts by 5's and 10's to 100
  • Orders and compares whole numbers through hundreds place
  • Knows addition facts 0-9
  • Adds and subtracts within 100, with and without regrouping
  • Counts money using dollar bills, quarters, dimes, nickels, and pennies
  • Tells  and write time to the hour, half hour, and quarter hour
  • Measures length to the nearest inch or centimeter
  • Recognizes triangles, quadrilaterals, pentagon, hexagon, cube

 

 

 

 

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THIRD GRADE EXIT CRITERIA

Language Arts

  • Read and comprehend at 3.0 reading level as measured by MAP and/or classroom assessment tools (e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.).
  • Complete a minimum of three published writing pieces (opinion, informative, narrative )

                                                                                                  

Math

  • Math level of 3.0 as measured by SM, MAP, and/or classroom assessment tools.
  • Reads and writes whole numbers 0-10,000
  • Orders and compares whole numbers through ten thousands place
  • Identifies place value through ten thousands place
  • Adds and subtracts within one thousand with and without regrouping
  • Knows multiplication facts (0's, 1's,  2's, 5's)
  • Recognizes and labels basic fractions (Whole, ½, 1/3, ¼)
  • Tells time to the nearest hour, half hour, quarter hour, and 5 minutes
  • Measures length to the nearest inch and ½ inch
  • Find the area of a 2D model with a grid
  • Find the perimeter of a 2D model
  • Identify basic quadrilaterals (square, rectangle, rhombus, trapezoid, parallelogram)

 

 

 

 

 

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FOURTH GRADE EXIT CRITERIA

Language Arts

  • Read and comprehend at 4.0 reading level as measured by MAP and/or classroom assessment tools (e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.)
  • Complete a minimum of three published writing pieces (opinion, informative, narrative )

 

Math

  • Math level of 4.0 as measured by SM, MAP, or other classroom assessments.
  • Reads and writes whole numbers 0-100,000
  • Orders and compares whole numbers through hundred thousands place
  • Identifies whole number place value through hundred thousands place
  • Identifies decimal place value to tenths place
  • Adds and subtracts within ten thousand with and without regrouping
  • Knows multiplication facts (0's -9's)
  • Multiply a 3-digit number by a 1-digit number
  • Tells time to the nearest minute
  • Identifies equivalent fractions with visual models
  • Measure to nearest inch, ½ inch and ¼ inch

 

 

 

 

 

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FIFTH GRADE EXIT CRITERIA

Language Arts

  • Read and comprehend at 5.0 reading level as measured by MAP and/or classroom assessment tools (e.g., DIBELS, SM, AR, STAR Reader, Wright Group, etc.)
  • Complete a minimum of three published writing pieces (narrative, opinion, informational, reflective)

Math

 

  • Math level of 5.0 as measured by SM, MAP, or other classroom assessments.
  • Writes and solves simple numeral expressions
  • Reads, writes, and compares decimals to hundredths place
  • Adds and subtracts decimals to hundredths place
  • Multiplies multi-digit numbers
  • Divides numbers by single digit divisors
  • Generates a number pattern that follows a given rule
  • Adds and subtracts fractions with like denominators
  • Multiplies fractions
  • Solves word problems using fractions.
  • Find the volume of a rectangular prism
  • Graphs points in the first quadrant of a coordinate plane

 

 

 

 

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If the classroom teacher is concerned about a child's progress, these steps will be followed:

End of First Nine Weeks

  • Classroom teacher/parent meet
  • Discuss student needs and ways to help
  • Possibility of extra year the child's current grade

*Students enrolling after the first five weeks of school will be notified by the classroom teacher within four weeks of the enrollment date.

End of Second Nine Weeks

  • Letter sent to parent about student progress
  • Classroom teacher/parent/principal meet in an Exit and Review Committee meeting
  • Possibility of extra year in the child's current grade
  • Develop a plan for helping your child
  • Ongoing parent updates will be given

At Least Five Weeks Prior to End of School Year

  • Letter sent to parent stating extra year in the current grade level
  • Classroom teacher/parent/principal meet
  • Principal explains Review and Appeal Procedure to parent

All placement decisions will take into consideration the following:

  • Age
  • Physical and social development
  • Academic level in language arts and math
  • Any identified disabilities

 

Exit Criteria Review and Appeal Procedure

Parents/guardians may request a review and/or appeal of an extra year in a child's current setting if there were extraordinary circumstances that interfered in their child's ability to meet the exit criteria. The following procedure is required:

  1. A letter of request to review the student's circumstances must be submitted to the principal within ten (10) school days of notification that their child will spend an extra year in his/her current educational setting.
  2. The parent/guardian must submit documentation as to the extraordinary circumstances leading to the request (e.g. sickness, trauma, death in the family, etc.)

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  1. The parent/guardian must meet with the Exit Committee to review the student's academic progress and to present the circumstances for appeal.
  2. The Exit Committee must review the appeal, determine if the circumstances warrant a change in the decision, and notify the parent/guardian accordingly within three (3) school days.
  3. A parent/guardian may appeal the decision of the Exit Committee by submitting a letter of request to review the student's circumstances to the SBDM Council prior to the next regularly scheduled SBDM Council meeting.  The appeal must appear on the next Council agenda, and the parent/guardian must submit documentation as to the extraordinary circumstances leading to the request.
  4. The SBDM Council must review the appeal, determine if the circumstances warrant a change in the Exit decision, and notify the parent/guardian accordingly within three (3) school days.
  5. The decision of the SBDM Council is final.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 8 of 8                                                                              Adopted:

 

 

 

S1.28

 

Irvington Elementary School

Parent Involvement Policy

 

EXPECTATIONS FOR PARENT INVOLVEMENT

Irvington Elementary School has adopted the following parent involvement policy and plan.  This policy and the plan to implement it have been developed jointly and in agreement with, and will be distributed to all participating parents in the school wide Title I program.

 

All participating parents in the school wide program shall be provided and have access to:

  • Ø timely information and opportunities to meet with staff,
  • Ø an interpretation of their child's assessment results,
  • Ø a description and explanation of the school curriculum, assessment and discipline policies,
  • Ø a copy of the academic expectations and academic components of the school consolidated plan,
  • Ø to sign the Parent-School Learning Compact
  • Ø Exit Criteria for grade levels

 

SHARED RESPONSIBILITY FOR HIGH STUDENT PERFORMANCE

Irvington Elementary School has jointly developed with parents, for all students, a Parent-School Learning Compact that describes:

  • Ø the school's responsibility to provide high quality curriculum and instruction in a supportive and effective learning environment that will enable students to meet the state's academic expectations,
  • Ø ways in which each parent will be responsible for supporting his/her child's learning,
  • Ø students' responsibilities
  • Ø ongoing communication between parents and teachers through parent/teacher conferences, progress reports to parents, and viewing grades on Infinite Campus,
  • Ø observation of classroom activities, and opportunities to volunteer and participate in their child's school.

 

BUILDING CAPACITY FOR INVOLVEMENT

Irvington Elementary School shall build the capacity for strong parent involvement by:

  • Ø providing assistance to parents on how to monitor their child's performance and on how to participate in their child's education.
  • Ø providing materials and training to parents to help improve their child's achievement.
  • Ø providing other assistance such as our family resource center where parents can learn about child development, parenting skills, problem-solving skills, and skills that would enable parents to become full partners in the education of their child.

55

S1.28 cont.

 

  • Ø developing appropriate roles for community-based organizations and businesses and encouraging partnerships with elementary, middle, and secondary schools.
  • Ø educating school staff in effective use of parent volunteers in the classroom.
  • Ø educating all school staff on how to work with parents as equal partners.

 

                                                                                                       Adopted:                                                          

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Breckinridge County                                                                                           Irvington Elementary

                                                                                                                                                S1.29

 

 

EMERGENCY PLAN POLICY

 

The principal, in consultation with parents, teachers, other school staff, and local first responders, will collaboratively develop the school's emergency management plan as a way to develop and document efforts to prevent, mitigate, prepare for, respond to and recover from emergencies. The emergency management plan will include procedures for fire, severe weather, earthquake, and building lockdown as specified in Kentucky statutes and regulations. The plan, which must be adopted by the council and implemented, will include, but not be limited to:

  • Establishment of primary and secondary evacuation routes which must be posted in each room by each doorway used for evacuation;
  • Identification of severe weather safe zones that have been reviewed by the fire marshal/fire chief, which must be posted in each room;
  • Practices for students to follow in an earthquake;
  • Development and adherence to access control measures for each school building, which may include (but not be limited to):
  • o Controlling access to exterior doors during the day
  • o Controlling front door access electronically or with a greeter
  • o Controlling access to individual classrooms
  • o Requiring visitor check-in with identification and purpose provided, and
  • o Display of visitor's badge on outer clothing; and
  • Practices for students to follow in case of fire that are consistent with administrative regulations of the Department of Housing, Buildings and Construction.
  • Procedures for lockdown of the campus

 

Local law enforcement may be invited to assist in establishing lockdown procedures.

 

Following adoption, the emergency plan and diagrams of the facilities will be provided to appropriate first responders. First responders, for the purpose of this policy, include local fire personnel, local, county and/or state police personnel, and emergency medical personnel. Due to the need to maintain student and staff safety and security, the emergency plan and diagram of the facility will not be disclosed in response to any Open Records requests.

 

Prior to the first instructional day of school, the principal, or designee, will present and review all emergency procedures with all staff. Documentation including the time and date of the review will be kept on file at the school with a copy sent to the district office to document completion. Documentation may include methods such as a sign-in sheet that includes all certified and classified staff signatures and the date and time of the review.

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Within the first thirty (30) instructional days of the school year and again during the month of January, the school will conduct one (1) severe weather drill, one (1) earthquake drill, and one building lockdown. Fire drills will be conducted in accordance with timelines, procedures and requirements outlined in the DHBC regulations. Whenever possible, first responders shall be given notice of possible drills and invited to observe. The principal is responsible for ensuring the implementation of these drills and reporting completion and problems noted during the drill to the school council and to the district central office for any remedial action needed.

 

At the end of each school year, the emergency procedures are to be reviewed by the school council (or designated school council committee with report to the school council) and first responders and revised as needed.

 

Annually, the principal is responsible for working with the central office to ensure that all local first responders have a current diagram of the school that notes the primary and secondary evacuation routes, the severe weather safe zones and notations of the exterior and front entrance access points. Completion will be reported to the council and documentation maintained in the principal's office.

 

A diagram of the school indicating primary and secondary evacuation routes will be posted at each school doorway prior to the first instructional day of school. Identified severe weather safe zones which have been identified and reviewed by the local fire marshal or fire chief will be posted at each school doorway prior to the first instructional day of school.

 

Access control methods to be used are outlined below:

  • All exterior doors must remain locked at all times.
  • All visitors must enter through the posted entrance.
  • The front entrance must remain secure with electronic access only.
  • All visitors must use the "buzzer" and be recognized prior to gaining access to the reception area.
  • The principal is responsible to ensure that trained personnel monitor the front entrance at all times. At no time during the school day are students allowed to monitor the front entrance or the reception area.
  • All visitors must report to the front office, provide photo identification upon request, state the purpose of the visit, and wear a school-specific badge on the outermost garment during the entire visit. Upon leaving, all visitors must report back to the front office to sign out.
  • The office must keep an accurate log of each visitor, the date and time of the visit, the purpose of the visit, and with whom they visited.
  • All classrooms must remain locked during instruction time.
  • During class changes, teachers must stand by their classroom door and monitor hallways.
  • The principal is responsible for ensuring classroom access in the event of a substitute teacher. 58
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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